The 21st century office environment is vastly different than it was just a couple of decades ago. What was once a myriad of filing cabinets and desks cluttered with piles of papers is now a sleek, high-tech, paperless workspace that relies on nothing more than a few compact pieces of computer technology and a network connection to be able to function gently. Well, at least that’s certainly the case in many modern offices.
Of course, it’s not uncommon for any office these days to have, at the very least, a basic IT setup that includes a handful of computers and an Internet connection. But while email and the Internet have certainly revolutionized the way businesses communicate, there will always be a need for more traditional communication methods like phones, faxes, and of course, mail.
And while there can be little doubt about the importance of IT in any modern, simplified office environment, many offices may not always optimize other aspects of their communications as well. For example, countless companies still stick to traditional stamps when organizing their outgoing mail and this can be quite a time consuming exercise, especially if a large mailing is required.
Similarly, manually weighing letters and packages and measuring their dimensions to calculate the appropriate postal costs is an extremely inefficient way of using up valuable business resources. However, as with any time-consuming manual activity in the modern age, there is technology that can substantially improve efficiency within any mail department, regardless of size.
And digital postage machines, for example, are designed precisely for this purpose. As it progresses, more advanced machines can determine the exact dimensions and weight of each item of mail that passes through it, applying the correct postal cost accordingly.
In addition, there is no need to pre-sort mail into batches of similar size and weight, as the machine can automatically differentiate between mixed items. a postage machine [http://www.pitneybowes.co.uk/] Not only will you save valuable time, but you’ll also save businesses money, since the postal service actually charges less for mail postage than traditional stamps.
So, in general, the combination of increased mail handling efficiency and reduced postal costs means that the initial outlay involved in purchasing a franking machine is negligible, considering what you can save in staff and long-term financial resources. And along with all other aspects of the modern 21st century office, this alone can help streamline business at all levels, while bringing traditional communication into the 21st century.